RFP 25001 - Client Devices

Fort Zumwalt RFP 25001 - Client Devices is a project to replace a portion of the district's end user compute devices.

RFP 25001 - Bid Closed

The following vendors submitted a bid response for RFP 25001 within the designated window:

Riverside Technologies
Trafera

Thanks for your responses. All bid documentation will be reviewed and a recommendation made for authorization of purchase.

RFP Documentation for download

CLICK HERE TO DOWNLOAD in .zip format

Important Dates to Know

RFP Issue Date - January 21, 2025

RFP Inquiry Questions Due - 3:00pm (CST) January 29, 2025

All Questions will be answered on this page by - 3:00pm (CST) February 3, 2025

RFP Submissions Due - 2:00pm (CST) February 11, 2025

Board of Education Meeting for approval - February 18, 2025

Questions and Answers

All questions must be submitted in writing to technologybids@fz.k12.mo.us. Questions through phone calls and messages to other accounts will not be accepted.

Is an SD card reader or smart card reader required for the micro desktop?

Does the 4% limit apply to Chromebooks only or to each of the seven requested device types?

Applies to all Chromebook models (Staff and Student)

Do you prefer unlimited ADP?

The district is seeking ADP that matches previous purchases, which includes one incident per year, per device

Is ADP for Chromebooks only, or Windows as well?

This is documented in the specifications, only the Student Chromebook is to include ADP

For Windows services: Do you need auto-pilot, settings updates/WiFi pre-config?

Please provide this as optional add-on pricing for the review team to consider, however it is not mandatory in the base bid

Is case installation required?

Please provide labor cost of installation as optional add-on pricing for the review team to consider, however it is not mandatory in the base bid

Given tariff concerns, when do you anticipate placing the order?

The anticipated date of presentation and hopeful approval for the Board of Education is listed within the RFP, our intent would be to enter into agreements shortly after Board Approval.

Would it be acceptable to quote an AMD or Intel category, for example i3 or R3, with a base/max range that meets Fort Z's stated minimum GHz, even though it would not meet the minimum Processor level?

Since the goal of the district is to get as much useful life out of these devices as possible, the FZSD Technology Department is seeking a minimum level of processor. This minimum requirement (such as an i7 or R7 for Windows Desktops) is critical to ensure successful software operation for a minimum of 4 years and up to 7 years.

What brands/models of devices are currently deployed in your environment?

The brands accepted through this RFP, and currently in use throughout the district, are listed within the details of the RFP. Please refer to Page 8.

What brands/models of devices are currently deployed in your environment?

The brands accepted through this RFP, and currently in use throughout the district, are listed within the details of the RFP. Please refer to Page 8.

Are these the devices being replaced through this RFP?

Yes, as stated in the RFP this purchase is to replace existing devices. The district maintains a 4 year refresh cycle for all end user computer devices.

What device management systems are currently in use for each device type?

ChromeOS - Google Admin Console

Windows - SCCM, InTune, Windows AutoPilot

Would FZSD consider a proposal that utilizes an existing cooperative agreement?

Yes, however it is the vendor's responsibility to determine fulfillment of necessary requirements in order to provide that pricing and for Fort Zumwalt to potentially accept the bid

Can you confirm that the white-glove service requirement is limited to only Device Enrollment, Wi-Fi Configuration, and Google OU Membership Setup.

As noted in the RFP, additional services such as asset tag and label placement, and green delivery are also requirements. Please fully read the RFP to ensure an understanding of all requirements.

Would FZSD prefer to handle additional configuration items internally to maintain district control over device management and setup procedures?

The district has outlined the service requirements within the RFP. If you are aware of additional configuration requirements that need to be addressed, please provide details through an additional question or include those concerns and comments within your proposal.

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